Boost Your Productivity with Sixty Minutes A Day
How you spend the first sixty minutes of your day will affect your productivity and achievements ? everyday.
Most people launch into the day without a second thought; we arrive at the office, unbundle our bags, grab a coffee and start responding to telephones, emails and colleagues ? often all at the same time. It's hardly surprising that most people feel like their days are out of control as they fly from one task to the next, and when there is a lull in the excitement ? they wonder what to do. It's an exhausting, unsatisfying and unproductive way to work. Even if you are in a position where you need to respond to many demands, investing in the first 60-minutes will pay dividends all day long and just ten minutes at the end of the day will set you up for the next. If you've ever left the office wondering where the day went or how you could be so busy without achieving anything, try this?
Ignore the ringing in your ears! Switch your mobile phone off or to silent mode, and set your desk phone to voicemail. We have become far too contactable: between telephones, mobiles, SMS, voicemail and email it is possible to spend your entire day responding to other people.
Are you one of those people who cannot bear the thought of not answering a ringing phone? The phone is a tool for your convenience ? use and respond to it when it suits you. Try thinking of a ringing phone as question ? it's someone asking you if you are available to speak ? and it's your choice whether it suits you to speak now, or to let the call go through to voicemail and respond later. You'll be more productive, allowing yourself a clear head to focus on what needs to be achieved without breaking your train of thought every time the phone rings ? and it's more considerate on your caller. We've all had the experience when someone who is clearly busy, distracted, frustrated or in a rush answers our call ? it puts both people in an uncomfortable position ? it would have been fairer for them to allow us to leave a message and to respond at a more convenient time. Be sure to develop good practices for calling people back ? this means determining the urgency and importance of the call-back and making sure you respond appropriately. Overtime, people will learn that you are not always available; they'll respect the way you manage your time and trust you to get back to them.
Hang a 'Do Not Disturb' sign. If you have an actual office with a door, this one is easy. But many workplaces today are open plan and it's difficult to alert people to the fact that you don't wish to be interrupted ? but there are ways around it. I know one workplace where each person has an item (in this case, a toy frog) which when placed on top of their computer means that they are not available ? that they are trying to concentrate on something. When the frog comes down, everyone knows they are available again. With the agreement of everyone in the team, this system works particularly well for an open plan environment. Another technique is to use headphones ? when people see you have headphones on they know you are not tuned-in to what's happening around you ? you don't even have to be listening to anything if you find that too distracting ? just put your headphones on to signal your 'do not disturb' request.
Alternatively, if you have the option, complete your first 60-minutes off-site ? perhaps at home or at a local café where you can find a quiet, comfortable corner so when you arrive at the office you are ready to face the challenges and opportunities of the day with a clear plan.
Book a meeting with yourself. Block-out the first 60-minutes in your diary or calendar. Treat it as a standing commitment and protect it from being eaten into by other people's meeting requests. Overtime, people will learn that you are not available until a certain time (which will vary depending on when you schedule your 60-minutes) and they'll work around you.
Tell everyone. Whatever system you do use, even if it is physically closing your office door, it's important to let your team know what you're doing and why ? so they'll learn to understand and respect your quiet time and work around it. Encourage others to also use the first 60-minutes practice ? with the benefit of planning and thinking time everyone's results will improve.
Prepare for the day ahead. Use your 60-minutes to review your diary for the day: block out meeting times, including travel time to-and-from appointments, and a lunch break (yes, you do need to eat and take a break away from your desk, if only for a few minutes).
Now look at how much time is left to 'do work' and schedule tasks realistically ? remember that on average, things take two-to-three times longer than we expect them to. Most people's 'to do' lists end up being impossibly long; we're not likely to get through them in a month, let alone by the end of the day. So it's important to prioritise your daily tasks. Ask yourself: 'If I could only accomplish three things on my list today, which would deliver the best results?' ? these are your 'A' priorities and where you need to focus your efforts. Allocate the remaining items on your list 'B' or 'C' ratings: the 'B's can wait until they become 'A's another day, and ask yourself whether the 'C's really need to be done at all?
Your day may not end up looking as chaotic and jam-packed as you're used to, but you will find you achieve more and are more in-control of your time ? and the bonus is, you'll feel better and produce a better quality of work.
Neen is a Global Productivity Expert: by looking at how they spend their time and energy ? and where they focus their attention ? Neen helps people to rocket-charge their productivity and performance. A dynamic speaker, author and corporate trainer, Neen demonstrates how boosting your productivity can help you achieve amazing things. With her unique voice, sense of fun and uncommon common-sense, Neen delivers a powerful lesson in productivity. Find out more at http://www.neenjames.com/
Time Management: Setting up your Schedule for Success
Would you describe yourself as extremely busy? Do you often feel tired andstressed out? Sometimes our ambition is our worst enemy. Many of us with biggoals try to do way too much. We spread ourselves a mile wide and an inch deep.We are involved in many different things, but aren't excelling at any one thing.Beware of mediocrity. Most of us want greatness. If that describes you, then youmust prioritize your endeavors and adjust your schedule accordingly.Assess your current schedule. Make a list of everything in your life that takes time.This includes school, work, extracurricular activities, sleeping, eating, studying,exercising, talking on the phone, hanging out with friends, chores, bathing, etc. ListEVERYTHING. Then note how many hours per week you need for each item to do itwell. Add up the hours. While there are only 168 hours in a week, many of us needtwo or three times that to accommodate our schedule. This is where stress andmediocrity come from.Make your list again, but this time, find a way to limit yourself to 168 hours. Thereare only two ways to do this: reduce the number of weekly hours per item, orreduce the number of items. I recommend the latter. Cutting activities you enjoyout of your life can be painful, but it's necessary.
Making More Efficient Use of Your Time
You can lose, damage or waste some things in life, and then, get them repaired or buy them again. With time, you cannot do that. Once time has gone, there is no way to get it back! If you realise that a certain period of your life was less productive, or was lost in one way or another, there is no point in dwelling on it negatively; the best thing you can do is to learn from any mistakes, thus turning them, and therefore your time, into a positive use.
Time is Money?
Not 1 in 10 people can tell you where money comes from, what it is and what it is good for, let alone how and why we get it.
Benefits of Speed Reading
In this digital age, the importance of being able to absorb information quickly and efficiently is more pronounced than ever. For me, I get tonnes of information every single day. It used to be just the simple newspapers.
Hey, Free Agent, Did You Eat Your Breakfast Today?
And when you finally sat down to eat breakfast, was it morning or ... 3 pm?
How To Make Your Job Easier
The techies could do a lot more to make our life at work easier and more pleasant.
How Can I Get Some Time to Myself?
"I never seem to have any time for myself. What can I do?"
Time Management: How to Stay Motivated and Get More Done
If you can motivate yourself at will to get any task done, you'll have taken a huge step towards managing your time better. There are several practical ways to increase your motivation.
Time Management Tips - How to Have a Filing System That Works
Recently I was working with a new client who had invested hundreds of dollars for a records management organisation to set up a filing system for his business.
Effective Time Management - Delegating Techniques
Do you manage your time or does your time manage you? Do you start your day knowing what you want to achieve today and how you are going to achieve it?
Your Most Important Appointment
An appointment is simply a mutual agreement to meet with someone at a specific time.
Because Its Been Years Since Youve Seen a Blank Calendar
If you have ever missed an appointment, forgotten to pick the kids up from soccer practice, or lost a sticky note with an important phone number on it, this is your year to get organized. There is no better time than now to recommit ourselves to bringing some order to the chaos that is our modern lives.
Scheduling Productive Days - Dont Interrupt, Im Pouring Concrete
Almost everyone in business knows the balancing act between the weekly work schedule and business development time is almost as challenging as walking on a tight rope. I suggest breaking your work week into focus days to work in your business and buffer days to work on your business. For many people, there is a strong desire to skip preparation and just tackle everything on the to "do list" at once. As an alternative to this method, I told the following story at the workshop to create a model for scheduling your time to be more productive in your workweek.
Four Simple Ways To Take Control Of Your Time And Your Life
It's been said, "That no one has enough time yet, everyone has all that there is." Simple concept - except when you're living your life in the multi-tasking lane.
Expand Your Time
In our time-crazed society, lots of time is what most of us don't have. Yet, all of us would like to have more time. So what can you do about that? Expand your time. It's simple.
Making the Most of Your Time
"The bad news is time flies. The good news is you're the pilot." - Michael Altshuler
Plan Your Day and Stick to Your Plan
How many times have you remarked to someone that there are not enough hours in the day? The sad truth is, not matter how much you wish it, it is unlikely that you can get more than 24 hours in each day. So, the trick to time management is really how you get the most out of the hours you have. One way to do that is to become an exceptional planner of your day. It is not very difficult ? just takes some basic knowledge and a lot of discipline. As a coach, I can help you with both, but the knowledge is what I'll cover right now.
31 Ways to Get An Extra Hour Out of Each Day
How can you get an extra hour out of each day? For many small business owners this is a daily challenge.
Time Mastery vs. Time Management - Knowing the Difference
How much time do you spend on Mastering Your Time? I don't mean managing time. There is quite a difference between managing and mastering your use of time. The goal of managing your time is to be more efficient, to squeeze more productivity out of your day. There are a lot of benefits to being a good time manager, especially in a rushed and frenetically paced culture.
Making the Best Use of Your Time
Time - it is the one thing that we are all running out of. It cannot be replaced. When it is spent, it is spent.
|© Athifea Distribution LLC - 2013|