Because Its Been Years Since Youve Seen a Blank Calendar
If you have ever missed an appointment, forgotten to pick the kids up from soccer practice, or lost a sticky note with an important phone number on it, this is your year to get organized. There is no better time than now to recommit ourselves to bringing some order to the chaos that is our modern lives.
Admitting that your memory is not as good as you think it is is the first step down the road that will eventually lead to a more organized, more productive you. Below is a discussion of a few of the Do and Do Nots of personal organization - they are tried and tested, so do yourself a favor and trust me on the Do Nots. Try all of the Dos until you find the best system that works for you, then stick with it.
Do NOT write things on your hands. This system may have worked well in high school when you had a relatively blank calendar of events to remember. However, in the adult world you will lose a lot of respect if you have phone numbers tattooed all over the back of your hand.
Do write it down. The best way to remember something is to write it down precisely so that you will not have to remember it. You can write that meeting time and place down on a blank calendar, record a phone number straight into your phone or rolodex, or keep a notebook where you record all of your assignments and tasks. The most important thing to remember when trying to get your life organized is to write it down!
Do NOT rely too heavily on sticky notes. Despite the modern technological innovations that gave us mobile phones, hand-held computers, and high-speed internet, science has still failed to provide us with sticky notes that actually stick. Besides, they are too easily lost and tend to clutter up workspace. They are great for taking temporary notes from phone calls or quick conversations, but any important information should be transferred to your blank calendar or planner.
Do find a system that works for you. There are plenty of options out there for people looking for an organizational system to help them get control of their lives. Because I spend the majority of my time in my office, I find that simply printing a blank calendar that I can keep close by works well. Others use traditional day planners or PDAs to keep track of appointments and to-do lists. Software is available that enables you to keep track of everything on your computer - something that is especially handy for students or professionals who have a lot to keep track of and who have to spend their time constantly on the go. If you try one system and it does not seem to work for you, try another option until you find one that does.
Do NOT expect others to keep track of your schedule for you. At the end of the day, you are responsible for what you did and did not get done. Take responsibility for the time you have and get the most out of it. Watch others who seem to be good at staying organized and try to do what they do. Take the initiative to follow the guidelines in this article and get organized.
Do make getting organized a priority. It is not easy, but it is definitely worth it. Most people are already so busy that they barely have time to eat during the day. Ironically, spending more time organizing and thinking about your day will save time in the end. And natural laws of entropy dictate that you are going to have to put in a little energy to bring order to your days. With so many other things demanding your attention, making your calendar a priority will mean it actually gets done, rather than just another unchecked item on your daily to-do list.
Do NOT give up. Getting organized is a habit, and like any other good habit it is going to take time to become a permanent part of your life. You may do great one week and completely lose it the next. Just regroup and recommit yourself each Monday morning to take your calendar by the reins and make the most of each day. We all have 24 hours each day to do all that is required of us - getting organized will determine in large part how much we are able to get done each day.
Time and Life, Bit by Bit
Looking out through my picture window during a recent winter storm, I felt like I was in a giant snow globe. Big, fluffy snowflakes were falling, covering everything with a nice wintry blanket. Ah, how nice. I love snow... all two feet of it in my driveway!!
Looking At Time With A Capital T
I keep a fossil on my desk at all times. Whenever I feel rushed or find myself creating a sense of urgency, I pick up the fossil and caress its polished surface. It's over 200 million years old. Suddenly, returning that phone call or meeting that self-imposed deadline doesn't seem nearly as critical. My ancient arthropod reminds me that, in the scheme of things, this moment is indescribably insignificant. I find that remarkably comforting.
Managing Worry: Productivity Tips for High Achievers Who Worry
Are you a worrier? Do you frequently spend time and energy worrying about your finances, your children, your career, world politics? Worry can be a highly useful, brilliantly engineered cue to action or a useless and destructive energy drain. The challenge is to decide which it is, on a case-by-case basis, and manage yourself accordingly.
How Much Is Poor Time Management Costing You?
* If you were paying you to prioritise emails over coaching your team, would you feel you were getting a good return on your investment?
Save Yourself Hours of Time in One Easy Step
If you have spent any time at all working at marketing on the web, you will have a long list of affiliate programs and membership sites that you have joined. You may also have a long list if websites that you run. Believe me, if you don't yet, you soon will. Other lists that you may have are search engines or article repositories that you work with.
Have You Got a Minute?
Such an innocuous little phrase, yet when you are hard at work, really focused and engrossed in what you are doing this seemingly harmless request can be a nightmare distraction.
What Would Save You Time?
We all get overwhelmed from time to time, and sometimes it seems as if 24 hours a day is just not enough to get everything accomplished that we would like. Let's consider this a brainstorming session. Start creating a list of everyday tasks that, if you didn't have to do them, would allow you to have more time in your day. For example, most of us have to do laundry on a regular basis. That takes time. What about making dinner? Commuting? The list goes on. These types of tasks are usually necessary and unavoidable. It would be fantastic if we could hire a housekeeper, a personal chef or a chauffeur to handle these things for us. More often than not however, we end up doing ourselves the things that need to be taken care of each day.
Hows YOUR Productivity?
Microsoft wanted to know how individuals around the world were faring with their productivity. Microsoft seems the logical group to be asking this question since productivity generally follows technology. So from September, 2004 through January, 2005 they ran a survey called the 'Personal Productivity Challenge' or PPC.
How A Simple Four-Letter List Can Make or Break Your Business
One of the biggest problems most people have when it comes to moving their business ahead is simply staying focused and taking the actions that will truly make a difference.
31 Ways to Get An Extra Hour Out of Each Day
How can you get an extra hour out of each day? For many small business owners this is a daily challenge.
What is ?Life Balance? and How Can You Attain It?
We all face decisions that involve doing things that affect competing priorities. We all have three different lives or worlds that compete for our attention, energy and activity. These are our personal lives, our work related lives and our family lives. Our personal lives consist of our health, our inner private likes and dislikes, our inner beliefs, and our spiritual feelings. Our work related lives consist of what we do to earn an income to provide resources to live and prosper. Our family lives consist of our relatives and friends and our relationships with each person.
When is the Best Time to Plan Your Day?
When is the best time to plan your day? Well, everyone is different. Let's take a quick look at some of the different possible times:
Career Redesign Tools For Work-Life Balance
Partnering with the University of Pennsylvania Law School and the Wharton School, Thirdpath Institute, a non-profit whose mission is "To assist individuals and families in finding new ways to redesign work to create time for family, community and other life priorities," held a 2-day conference in May, 2004 for lawyers, entitled "Having a Life: Creating Work-Life Balance in the Law." I was part of a small team of career and work-life professionals who facilitated small group breakout sessions that were held throughout the conference.
Time Management: Setting up your Schedule for Success
Would you describe yourself as extremely busy? Do you often feel tired andstressed out? Sometimes our ambition is our worst enemy. Many of us with biggoals try to do way too much. We spread ourselves a mile wide and an inch deep.We are involved in many different things, but aren't excelling at any one thing.Beware of mediocrity. Most of us want greatness. If that describes you, then youmust prioritize your endeavors and adjust your schedule accordingly.Assess your current schedule. Make a list of everything in your life that takes time.This includes school, work, extracurricular activities, sleeping, eating, studying,exercising, talking on the phone, hanging out with friends, chores, bathing, etc. ListEVERYTHING. Then note how many hours per week you need for each item to do itwell. Add up the hours. While there are only 168 hours in a week, many of us needtwo or three times that to accommodate our schedule. This is where stress andmediocrity come from.Make your list again, but this time, find a way to limit yourself to 168 hours. Thereare only two ways to do this: reduce the number of weekly hours per item, orreduce the number of items. I recommend the latter. Cutting activities you enjoyout of your life can be painful, but it's necessary.
It?s Not The Same Old Routine
We are constantly inundated with routine (often boring!) tasks around the house. This can cause major frustration because many of us don't do them efficiently, and most of us fail to complete our entire list of chores! You may take comfort in comment from a commiserating colleague: "A creative mind always has more ideas than the physical body is able to carry out. The only people who finish their 'to do' list are dead." So, relax, there is only so much time in the day, and ask yourself, "What's the most important thing to do today?"
Giving Up the Cape
"I find it interesting that the very cape I tried to use to fly, became so heavy it kept me grounded." --Brook Noel
Procrastination: Why We Do It and How to Change
PROCRASTINATION: You've known about it since high school or college, when everybody boasted about it. Everyone put off papers for a basketball game or a night on the town. It was OK-you only go through college once, right? You left college, but did you leave procrastination? You are now accountable for procedures and personnel responsibilities more complicated and more consequential than any you shouldered in college. Have your habits and attitudes evolved to handle them?
How to Double Your Accomplishment Level
Here's a smart system for doubling or tripling your daily accomplishments -- without working longer hours. This small idea produces big results for business professionals, salespeople, office workers, educators, nurses, plant foremen and politicians. Actually, everyone who has tried it and written to me has enthusiastically endorsed this idea.
Are You Really Swamped or Just Disorganized
"Time is what we need the most and what we use the least." Benjamin Franklin
What does it mean to practice self care? It's creating a space and a healthy mind and body to support you in being the best you can be. If your space is filled with chaos, drama, disorganization, sadness and negativity then greatness cannot easily occur.
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