TIME, The Undervalued Resource
We are all born equal! We all have the same 24 hours in a day as Oprah Winfrey has the difference is how we choose to spend our time. No matter how you dissect this concept, there could only be 1440 minutes or 86,400 seconds at any given 24.
We've all been there and continue to get caught up in last minute rushes to meet deadlines, meetings that are double booked or achieve absolutely nothing, days that seem unproductive and crisis that spring unexpectedly from nowhere and destroy the most carefully planned day.
Somewhere in our education program, we all learned about the mathematical term "transition property" where if:
A=B and B=C, then A=C
Let's try to apply this formula to what we've read so far.
?Time Management (A) = Planning & Prioritization (B)
?Planning & Prioritization (B) = Productivity & Success (C)
? Time Management (A) = Productivity & Success (C)
14 years ago my family and I moved to Central California from Los Angeles. For us, we were living in a fast-paced world and everything and everybody seemed to be in a great hurry. Long commutes, rush hour traffic, being stressed all the time had a time slot in my day planner with my permission until I realized I was wasting time, a resource that I couldn't stop or reverse even if I wanted to. The decision to move came in very easy and with it came the abundance of time and the guilty pleasure of "sneaking" or "stealing" a few moments of the day for myself and if you haven't guessed it by now, I had the recipe for disaster brewing very slowly.
It is crystal clear to me that we all know about how important managing time is but frankly many of us aren't that good at it.
In this article, we will target 3 specific elements that act as the foundation of time management and give you few specific techniques to manage time and enhance your skills better.
Define time: When we reference time in our daily lives, we talk about wasting time, spending it and needing more of it. Webster's definition of time is: "The measured or measurable period during which an action, process, or condition exists or continues". Time is a resource you have complete control over that you choose to use consciously and only you decide how you want to spend it will be my definition. What is yours?
Prioritize: Remember you only have 24 hours in a given day. Use the LEAN approach and eliminate that which brings you no benefit whatsoever. Distinguish between what's important vs. what's urgent. Doing what's important will leave you with a feeling of being in control of your life.
Adopt the approach: This is not about a sophisticated tool that you would use to manage your time. I am referring to what's important to you in life and what values and roles do you want to focus on. Adopt a time management approach to maintain or achieve what you've designated as important. If you don't decide what's important to you, almost anything can compete for your time and attention.
Earlier in this article, we talked about the three elements that makeup the foundation for "Time Management". 1) Understand and learn YOUR interpretation of time, 2) Plan smart and distinguish between what's important and urgent, and 3) Focus on what you want to achieve and how important is that to you in life?
Once you establish the foundation, refer to the process of time management and use these techniques that will allow you the time for pursuit of your goal. The techniques I'm about to share with you are traditional in nature but what separates mediocre results from those which are extraordinary are the principles that take over where the traditional time management skills leave off.
? Are your organized?- Keep an orderly desk with a place for everything. Get rid of clutter and waste. You won't be wasting time to look for stuff.
? Do you say no?- Avoid asking for forgiveness later for not being able to complete a task on time. Say no in advance to excessive work.
? Do you procrastinate?- Find out the real reason why you don't want to begin with the task on hand. Motivate yourself to get it done. Start with some actions that are simple and easy and reward yourself for accomplishing them. Face procrastination head- on. Here are three practices that take over where the traditional time management skills leave off.
? Exercise- Get exercise to fuel your body and nurture your soul. While you have to allocate time to get exercise, getting fit and being decisive will allow you to be more productive in the long run.
? Agile mind- Learn to multitask. We all know we only use a small percentage of what the mind is capable of. Use all of your mind and learn to multitask and get twice as much done in the same period of time.
? Review and Reflect- Step back from all of it and allow yourself to relax. Find an activity that will bring you mental and body relaxation. Careful, don't confuse relaxing with wasting time. Regroup and allow for what really matters to you in life drive you.
In Summary, effective time management is essential to personal and business success. When people take the time to plan and prioritize, they can increase their productivity and sense of personal satisfaction with their accomplishments.
Take the first step toward mastering the art of time management. When you find yourself overwhelmed by a large list of daunting chores, you will be glad you did.
Vera Haitayan, Principal Consultant of The Leadership Laboratory., a California-based employee development and process improvement consulting firm and is the senior editor of The Stepping Stone Newsletter featuring leadership and process improvement best practices.http://www.1leadershiplab.commailto: firstname.lastname@example.org
5 Tips To Get More Out Of Your Work Day
It's easy to waste time on things that seem urgent but are not important, and even easier to get slowed down by clutter and distractions. Here are 5 solutions.
How To Better Handle Your Mail
Letters, magazines, bills, flyers, what to do with them all. There should be only two responses to every piece of mail or e-mail, do something with it, or toss it!
Time Management? NO!
Many people want to be coached to manage their time better. I say NO! to that. You cannot manage time anyway; it just keeps ticking away no matter what you do.
Effective Time Management Techniques
The WIT to WIN
What are the most important things you should accomplish today? Go ahead. Make a list of your priorities and put them in order of their importance. Write down the rewards and the consequences for each one. Your list has incredible power. It helps you propel yourself towards your most desired results.
Desktop Management Boosts Productivity
Many of us spend long hours at our desk. To assist make the most of every day we need to focus on creating an environment condusive to work. By establishing a good desk environment you are guaranteed to improve your efficiency and achieve more in your day.
Priorities: Dont Dry Your Dishes
Do your dishes really need to be dried, or could you just let the water evaporate? If you spend just 5 minutes per meal drying dishes, that equals a quarter of an hour per day, or 91 hours each year.
Achieve More With Less Through Proper Planning
One question a lot of people ask me recently is: "how do I manage my own personal time and get so much done in the same 24 hours everyone else have? They wonder how I have time for my family, being a Motivational Speaker, Business/Life Coach, Writer, Publisher, and Toastmaster."
Taking Time Out to Play - Summertime and the Living is Easy
As the song goes, this is the time to relax, rest, rejuvenate and reward yourself for all the hard work you've been doing. As they say, all work and no play makes Jack & Jill a very dull boy & girl. We all need time to relax and just "play."
The Ultimate Virtual Reality
I used to think video game addictions were a joke and I'd laugh anytime anyone compared it to crack but is it really that funny? Let's make some comparisons.
Do You Put a Value on Your Time?
As a small business owner, does the following paragraph sound familiar to you??
Work, Work, Work: Making Each Moment Count
Time, time, time. It seems there is never enough of this precious life support. In a previous story about time, I quoted the following aphorism:
Balancing Your Work, Family and Social Life
Balancing Your Work, Family and Social LifeBy Gene Griessman, PhD Many of us have an image of personal balance as a set of scales in perfect balance every day. But that's an unrealistic goal. You are in for a lot of frustration if you try to allocate within every day a predetermined portion of time for work, family and your social life. An illness may upset all your plans. A business project may demand peaks of intense work, followed by valleys of slow time. Balance requires continual adjustments, like an acrobat on a high wire who constantly shifts his weight to the right and to the left. By focusing on four main areas of your life ? emotional/spiritual needs, relationships, intellectual needs and physical needs ? at work and away from work, you can begin to walk the high wire safely. Here, drawn from my conversations with many high successful Americans, are ten ideas for balancing all aspects of your life:1. Make an appointment with yourself. Banish from your mind the idea that everyone takes precedence over you. Don't use your organizer or calendar just for appointments with others. Give yourself some prime time. Regularly do something you enjoy. It will recharge your batteries. Once you've put yourself on your calendar, guard those appointments. Kay Koplovitz founder of the USA cable television network, which is on the air 24 hours a day, seven days a week, 52 weeks a year. Koplovitz ran the daily operations of the network for 21 years. For more than two decades, there was always some potential claim on her time. Therefore she vigilantly protected a scheduled tennis match just as she would a business appointment.2. Care for your body. Having a high energy level is a trait held by many highly successful people. No matter what your present level of energy, you can increase it by following these steps:Eat. Don't skip meals. Your physical and mental energy depend upon nourishment. Irregular eating patterns can cause a frayed temper, depression, lack of creativity and a nervous stomach.Exercise. Over and over again, highly successful people mention the benefit of exercise routines. Johnetta Cole, president of Bennett College for Women and former president of Spelman College, does a four-mile walk each morning. She calls it her mobile meditation. The benefits of exercise are mental, emotional, physical and spiritual. If you are healthier and have more stamina, you can work better and longer.Rest. A psychologist who has studied creative people reports that they rest often and sleep a lot.3. Cut some slack. You do not have to do everything. Just the right things. Publisher Steve Forbes taught me a lesson: "Don't be a slave to your in-box. Just because there's something there doesn't mean you have to do it." As a result, every evening, I extract from my long list to-do list just a few "musts" for the following day. If, but three o'clock the next day, I've crossed off all the "musts," I know that everything else I do that day will be icing on the cake. It is a great psychological plus for me.There is nothing wrong with pushing yourself hard, disciplining yourself todo what needs to be done when you hold yourself to the highest standards. That builds up stamina and turns you into a pro. At time, though, you must forgive yourself. You will never become 100 percent efficient, nor should you expect to be. After something does not work, ask yourself, "Did I do my best? If you did, accept the outcome. All you can do is all you can do.4. Blur the boundaries. Some very successful people achieve balance by setting aside times or days for family, recreation, hobbies or the like. They create boundaries around certain activities and protect them. Other individuals who are just as successful do just the opposite. They blur the boundaries. Says consultant Alan Weiss, "I work out of my home. In the afternoon, I might be watching my kids play at the pool or be out with my wife. On Saturday, or at ten o'clock on a weeknight, I might be working. I do things when the spirit moves me, and when they're appropriate."Some jobs don't lend themselves to this strategy. But blurring the boundaries is possible more often than you may think. One way is to involve people you care about in what you do. For example, many companies encourage employees to bring their spouses to conferences and annual meetings. It's a good idea. If people who mean a great deal to you understand what you do, they can share more fully in your successes and failures. They also are more likely to be a good sounding board for your ideas. 5. Take a break. Many therapists believe that taking a break from a work routine can have major benefits for mental and physical health. Professional speaker and executive coach Barbara Pagano practices a kind of quick charge, by scheduling a day every few months with no agenda. For her, that means staying in her pajamas, unplugging the phone, watching old movie or reading a novel in bed. For that one day, nothing happens, except what she decides from hour to hour. Adds singer and composer Billy Joel, "There are times when you need to let the field lie fallow." Joel is describing what farmers often do: let a plot rest so the soil can replenish itself.6. Take the road less traveled. Occasionally, get off the expressway and take a side road, literally and figuratively. That road may take you to the library or to the golf course. Do something out of the ordinary to avoid the well-worn grooves of your life. Try a new route to work, a different radio station or a different cereal. Break out of your old mold occasionally, with a new way to dress or a different hobby. The road less traveled can be a reward after a demanding event, a carrot that you reward your self with or it can be a good way to loosen up before a big event. Bobby Dodd, the legendary football coach at Georgia Tech, knew the power of this concept. While other coaches were putting their teams through brutal twice-a-day practices, Dodd's team did their drills and practices, but then took time to relax, play touch football and enjoy the bowl sites. Did the idea work? In six straight championships games!7. Be still. Susan Taylor, editorial director of Essence, sees to it that she has quiet time every morning. She regards it as a time for centering ? for being still and listening. She keeps a paper and pen with her to jot down ideas that come to her. The way you use solitary time should match your values, beliefs and temperament. Some individuals devote a regular time each day to visualize themselves attaining their goals and dreams. Others read, pray, meditate, do yoga or just contemplate a sunrise or sunset. Whatever form it takes, time spent alone can have an enormous payoff. Achievers talk about an inner strength they find and how it helps them put competing demands into perspective. They feel more confident about their choices and more self-reliant. They discover a sense of balance, a centeredness.8. Be a peacetime patriot. Joe Posner has achieved wealth and recognition selling life insurance. Several years ago, Posner helped form an organization in his hometown of Rochester, NY to prepare underprivileged children for school and life and, he hopes, break the poverty cycle. You may find some equally worthy way to give something back through your church, hospital, civic club, alumni association or by doing some pro bono work. Or you may help individuals privately, even anonymously. There are powerful rewards for balancing personal interests with the needs of the common good. One of the most wonderful is the sheer joy that can come from giving. Another reward is the better world that you help create.9. Do what you love to do. As a boy, Aaron Copeland spent hours listening to his sister practice the piano because he loved music. By following that love, he became America's most famous composer of classical must. When I asked him years later if he had even been disappointed by that choice Copeland replied, "My life has been enchanting." What a word to sum up a life. By itself, loving what you do does not ensure success. You need to be good at what you love. But if you love what you do, the time you spend becoming competent is less likely to be drudgery.10. Focus on strategy. As important as it is, how to save time for balancing your life is not the ultimate question. That question is, "What am I saving time for?" Strategy has to do with being successful ? but successful at what? If others pay your salary, being strategic generally means convincing them that you are spending your time in a way that benefits them. If there is a dispute over how you should use your time, either convince the people who can reward or punish you that your idea about using time is appropriate, or look for another job. The "what for?" question should also be asked about the life you live. It is truly a comprehensive question and gets at the question of wholeness. So what makes for a successful balance life? I can think of no better definition than the one given by Ralph Waldo Emerson: To laugh often and much; to win the respect of intelligent people and affection of children; to earn the appreciation of honest critics and to endure the betrayal of false friends; to appreciate beauty, to find the best in others; to leave the world a bit better, whether by a healthy child, a garden patch or a redeemed social condition; to know even one life has breathed easier because I have lived. This is to have succeeded.
How To Make Your Job Easier
The techies could do a lot more to make our life at work easier and more pleasant.
Spend Less Time at Work and Get More Done
Sounds too good to be true?
7 ways To Win The Time Crunch
Are you working a "day job" while building your home-based "dream business"? Do you find it difficult to manage your time? Follow these seven tips to get more done growing your business, and have the time for other important things in your life, too.
Time Management Basics
"At my back I always hear time's winged chariot hurrying near."
Making More Efficient Use of Your Time
You can lose, damage or waste some things in life, and then, get them repaired or buy them again. With time, you cannot do that. Once time has gone, there is no way to get it back! If you realise that a certain period of your life was less productive, or was lost in one way or another, there is no point in dwelling on it negatively; the best thing you can do is to learn from any mistakes, thus turning them, and therefore your time, into a positive use.
Time Management: Eliminate Time Killers to Gain More Hours Every Day
There are two types of time killers in everyone's life. Unless you deal with both, you'll lose productive time every single day and be a lot less effective than you could be.
Being Busy Does Not Equal Being Productive
How many people do you know who are so busy being busy that they never seem to get anything worthwhile done? Does that describe you, maybe even just a little bit?
|© Athifea Distribution LLC - 2013|